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Privacy Policy Statement

Personal Information Collection

We collect personal data through our website and in future you will be asked to confirm you are aware of our privacy policy and consent to our processing of data each time you submit personal data for a particular purpose.

Each year we ask you to renew your membership and review the personal details we have on record for you. At renewal, we will ask you to make any necessary changes and grant us consent to continue holding your personal information with an opt-in check box.

On registering for an event, you will be asked for contact and billing details in order to facilitate event administration. You will be asked to opt-in to sharing the contact information and any dietary preferences with the local organiser.

On submitting a TEAP portfolio, you will be asked for contact and billing details. You may choose to disclose other personal information in the TEAP  portfolio, you will be asked to opt-in to sharing this with the TEAP Officer and assessors.

 

Personal Information Processing

The information BALEAP holds about you will be treated as strictly confidential and BALEAP will only share your data with third parties with your prior consent for a specified purpose, unless required to do so by law. The third parties that need your information for the legitimate purposes of our business include Yvonne Cavanagh (our administrator) and Elsevier (our journal provider).

Your data is held on a server by Alberon (our web provider).

We endeavour to use your personal information only with your knowledge and consent – typically when you register for membership, an event, or accreditation. The type of personal information we may collect is your name, email address, workplace, country of residence and billing details. If you choose to provide us with any other personal information, it will only be used for the intended purpose stated at the time at which it is collected, and subject to any preferences indicated by you.

 

When will we disclose your information to others?

We will not disclose any personal information to third parties without your consent. We send your name and choice of address or email address to Elsevier for delivery of JEAP. Your contact details are shared with local organisers for events administration. Whatever personal information you may choose to disclose in your TEAP portfolio will be shared with the TEAP officer and assessment team.

 

Access to your information

Your current data is stored on the server provided through our web developer, Alberon, in line with their privacy policy.  Key members of the executive committee have access to the server for specific purposes linked to their role: Chair, Web Officer, Treasurer, TEAP Officer, Information Officer, Events Officer. We also grant access to our Administrator in line with her privacy policy for the processing of membership, accreditation and events registration. Anonymised historical membership data is stored on a shared drive to which Administrator, Chair, and other key members of the executive committee have access.

You can contact admin@baleap.org at any time to obtain details of the personal information we may hold about you. The maximum response time will be one month, in line with GDPR requirements.

 

Privacy Support

BALEAP reserves the right to modify this Privacy Policy Statement at any time in response to changes in applicable data protection and privacy legislation.

 

Last updated: 15/05/2018